Author Information & Paper Submission

Key Dates
Paper submission deadline: March 18, 2012 (sharp)
Notification of acceptance: May. 15, 2012
Camera-ready manuscript due for proceedings: June. 1, 2012

Paper Submission Format
All papers submitted to the ICVES 2012 for review must be formatted in the standard 2-column Proceedings format. For the purposes of review, regular and invited papers are limited to 8 pages. Papers exceeding these limits will NOT be reviewed.

Style files and Templates
Author’s style files and templates for final form papers can be found on the web sites:

Paper plaza support:
LaTeX style files and templates:
Word templates:

Electronic Submission
All submissions must be done electronically through The IEEE Intelligent Transportation Systems Society Conference Management System
( )

Registration Fee
One regular registration fee at the advance registration rates must be paid by one of the authors before uploading the final version of the paper for inclusion in the conference.

Paper Publication
Accepted regular and all other papers are limited to 6 pages. Papers exceeding these limits will be published in the Proceedings only after payment of $175 for each extra page is received.

IEEE PDF eXpress Instructions
IEEE PDF eXpress is an IEEE-sponsored online tool, freely available to assist conference organizers and authors in complying with the latest IEEE requirement for PDF files.

IEEE PDF eXpress will:

  • convert a wide range of application formats to IEEE Xplore -compatible PDFs (conversion function),
  • check author-created PDFs and report whether or not they are IEEE Xplore –compatible (PDF check function), and
  • provide assistance to correct problems with PDFs.

Steps for submission:

  • Create manuscript(s).
  • Proofread and check layout of manuscript.
  • Create IEEE PDF eXpress account.
  • Upload source file(s) for Conversion; and/or PDF(s) for Checking.
  • Use IEEE PDF eXpress to attain IEEE Xplore -compatible PDF(s). The site contains extensive instructions.
  • Submit final, IEEE Xplore-compatible PDF(s).

To access IEEE PDF eXpress service for ICVES’12, go to

Detailed instructions for accessing and using the IEEE PDF eXpress site:

  • Access the IEEE PDF eXpress site
    • First-time users
    • Click “New Users-Click Here”
    • Enter ICVES12x for the Conference ID, your e-mail address, and choose a new password. Continue to enter information as prompted.
    • You will receive online and e-mail confirmation of successful account setup.
    • Previous users, but using it for the first time for a new conference:
    • Enter ICVES12x for the Conference ID, your e-mail address, and enter the password you used for your old account.
    • When you click “Login” you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used e-mail address and password combination, you will enable your old account for access to this new conference.
    • Check that the contact information is still valid, and click “Submit”.
    • You will receive online and e-mail confirmation of successful account setup.
    • Returning users: Enter ICVES12x for the Conference ID, along with your e-mail address, and password.
  • For each conference paper, click “Create New Title”.
  • Enter identifying text for paper (title is recommended but not required).
  • Click “Submit PDF for Checking” or “Submit Source Files for Conversion”.
  • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and e-mail confirmation of successful upload.
  • You will receive an e-mail with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the e-mail will show if your file passed or failed.

If the PDF submitted fails:

  • Submit your source file for conversion by clicking “Try Again”, and then “Submit Source Files for Conversion”, or
  • Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions, or
  • “Request Technical Help” through your account

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

  • Resubmit your source file with corrections (“Try Again” then “Submit Source Files for Conversion”), or
  • Submit a PDF by clicking “Try Again” then “Submit PDF for Checking”, or
  • “Request a Manual Conversion” through your account.

If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:
Submit your IEEE Xplore-compatible PDF to the designated paper submission site given in your acceptance email from the Publication Chair Prof. Burak Kelleci,

Copyright © / 2012